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Vista, CA - ******Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.****** We are seeking an experienced Administrative Assistant to support the regional President of the Pacific Southwest Region. Individual will coordinate the agenda and supporting documents for the weekly real estate committee meeting in addition to updating and running regular status reports, organizing and circulating all materials for committee review before and after meetings. Responsibilities also include quarterly maintenance and tracking of new leases, renewals, and occupancy and vacancy reports. The ability to research and reference leases and related documents is necessary as well as review and process commission invoices, offer procedural guidance to other assistants and extensive use of Microsoft Office Excel. This role also coordinates annual training sessions and conference participation at San Diego ICSC. Additional responsibilities include but are not limited to the following: manage travel arrangements, prepare presentations, process expense reports, and maintain files, data entry, as well as other related administrative tasks. Individual should be a responsible and highly organized person who works well in a fast paced environment and is able to multi task. Person should have excellent verbal and written communication skills. Qualified candidates must have 5+ years of experience and be proficient in Word, Excel, Power Point, Outlook and Internet Explorer.
Step 1 - Meet Requirements
To be able to apply to this job you must meet all of the following requirements:
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